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Archive for February, 2009

Welcome!

Welcome, Federal Resume, KSA, ECQ and NSPS self-asssessment writers,

I’m teaching the American Public to write Federal Resumes and KSAs now! I’m thrilled to have my first blog where I can write to you and you can write to me — and everyone — about what’s new with federal job search!

Because of the dire job situation, and the HIRING in government, I have started teaching “open enrollment” Ten Steps to a Federal Job courses – Federal Resume & KSA Writing in a computer room. Jobseekers bring their resume on a thumbdrive and dive into the resume with NEW FEDERAL JOB KEYWORDS! The classes are open to the public – and many people who are attending are out of work, or almost out of work. We are spending a day talking about what job they would qualify for in government … then we dive into the announcements, keywords and resume matching. The first class filled up registrations in a day!

It is a challenging class because every person has a differnet career direction, but I go around the room and ask people what job they are seeking and if they know their potential federal job title. If not, we figure it out, and go straight to USAJOBS.gov and begin to research jobs. In the last class EVERYONE in the room had a target job title and grade. And EVERYONE FOUND AN ANNOUNCEMENT THAT WAS GOOD FOR THEIR SEARCH!!!

Please share your federal job search, federal resume writing and KSA writing challenges and success stores in this blog.

Thanks, Kathryn Troutman, Federal Career Coach, Author and Speaker

SMART Supervisory Job Objectives

Yesterday I was at US Army Sustainment Command in Davenport, Iowa. I was contracted to teach Executive Core Qualifications writing. But then we started talking about writing NSPS Self-Assessments and Job Objectives (JOs), and this topic was one of great interest.

I told the class of supervisors and executives that I had just written two newsletter articles on a technique for writing the job objectives in the SMART format by using a vacancy announcement. They were intrigued, so I showed them my two articles and my analysis of the SMART JOs.

I asked the class, “How many of you have your JOs written in the SMART format?” Nobody raised their hand. They said, “We can’t figure out how to do it”.

I admitted that the SMART JOs were hard even for me to write.

We started talking about the mandatory Supervisory JO, which is not in the SMART format. I recommended that we take the Supervisory JO and make it SMART, just for writing and thinking about your accomplishments. Here is our SMART version of the mandatory Supervisory JO (this is a shortened version that I typed):

STANDARD JOB OBJECTIVE:

SUPERVISOR: Execute the full range of HR (including performance management) and fiscal responsibilities within established timelines and regulations. Adhere to merit principles. Develop a vision for the work unit. Align performance expectations within organizational goals. Maintain a safe work environment. Ensure EEO principles adhered to throughout organization. Ensure continuing application of laws regulations governing prohibited personnel practices. Promptly address allegations of harassment retaliation.

SMART

SPECIFIC : SUPERVISOR ADD MORE DETAILS HERE ABOUT SPECIFIC

MEASURES: Performance management, fiscal within timelines and regulations; vision; performance expectations, safe, EEO, addressing allegations or problems. COVER AT LEAST TWO OF THESE – WHICHEVER MEASURES ARE RELEVANT TO YOUR JOB

ALIGNED: To meet the mission with the staff

REALISTIC: If you have the staff and resources, how you achieve the measures

TIMED: Good customer service within required timelines

THEN …CHOOSE YOUR ACCOMPLISHMENTS THAT SUPPORT THE ABOVE ELEMENTS:

Performance – staff training and retraining story Fiscal – decreased, increased, new hires, retired people, interns Safety – employee who may have felt threatened, resolved analysis, advocacy EEO – recruitment practice Employee recruitment – internships, other recruitment strategies

What are you doing with your SMART Objectives?

Job Classifications Vs. Job Qualifications – Are They Related?

We recently had a federal employee ask us to help him restructure his resume so that he could get his current job reclassified. The employee had a professional degree in Engineering, but had accepted an Engineering Technician position to “get his foot in the door.” He felt he was performing professional work, and wanted to ask the classification specialist to review his job and change it to that of a professional. He believed that re-writing his resume would convince the classifier to change the position.

What is the relationship between your resume and your job classification? Actually, they are two different things and are used differently in the federal employment process.

The job classification is all about federal personnel processes. The classification process is a structured method of assigning a title, series, and grade to each federal position. The Office of Personnel Management (OPM) publishes government-wide job grading standards that describe all the different types of work found in federal agencies. The classification specialist in each human resources office looks at the job duties your supervisor assigns to the position you occupy, and uses the OPM standards to place it in the appropriate job series. The classifier then uses these same standards to determine the grade level of the job, based on factors such as how complex the work is and how closely your supervisor reviews your work.

Read the rest of this entry »

Moving Up in Government – Plenty of Room at the Top!

The timing couldn’t be better – opportunities are on the rise for jobs in the federal government. What is causing this phenomenon? These new opportunities are the result of major agency restructuring, an aging workforce approaching retirement, and the creation of the new Department of Homeland Security. Today, nearly every federal agency is undergoing some realignment to address new demands for technological skills, information management, law enforcement, intelligence, physical security, cyber security, computer technology, and foreign languages. Studies show that the government will need about 16,000 more technology professionals over the next decade, and hundreds of experts in Asian, Middle Eastern, and other languages.

How can you take advantage of these opportunities to move up the career ladder? First, you need a plan!

Setting Goals Makes the Difference

If you want to position yourself to move into a new job or gain a promotion, you need to do something that makes the difference between staying where you are and moving up. No one is going to come along and just promote you or hire you away into your dream job. You must develop a plan.

Here are some ideas about how to develop a career strategy. If you will invest just one hour per week in long-term planning and goal setting for your career development, the investment in yourself will be like money in the bank when you land that new job or a promotion.

Step 1. Know Thyself. What are your personal limits? What are you willing to do to move up? Are you mobile? Are you willing to change you geographic location or move to a different agency? There is nothing wrong with wanting to stay where you are, but your career strategy will have to be much different than that of someone who is willing to move or change agencies.

Step 2. Start with a statement of your dream job. Don’t worry that you might not qualify for your dream job right now, that’s why you’re making a plan. Think about the characteristics of your dream job rather than a specific job title. For instance, do you want a job that allows you to use your communications skills or other special talents? Do you want a job that allows you to use flex time? Thinking in terms of characteristics of the job rather than its classification will help you see possibilities other than the ones you already know about.

Step 3. Expand your picture. What kinds of jobs would have some or all of the characteristics you’d like? Write them down, even if you aren’t qualified for them right now.

Step 4. Consider the obstacles. What stands in your way? Don’t be too quick to conclude you need an extra degree or a different credential-what you actually may need are different skills.

Step 5. Make a plan for overcoming each obstacle. You must face the barriers that stand between where you are now and where you want to go. If you don’t have the right skills, how can you get them? If you don’t know the right people, how can you meet them?

Step 6. Develop a timeline. Once you identify your goals, the obstacles, and how you’ll overcome them, you need to assign a time line to achieve those goals. Ask yourself, “When do I want to achieve my goal?” Then break your plan down into phases or steps. What do you need to do first? Is there a step you need to take before that? Work backward until you identify the very first action you need to take to reach your goal.

One hour a week doesn’t seem like a lot of time, and it isn’t. But that’s all you need to focus on at this point. In one hour, you could gather all the material you need for your resume. In one hour, you could read your or another agency’s website to review new programs and mission statements.

The advantage of spending one hour per week is that it keeps you from feeling overwhelmed by a long-term project. In just a few sessions, you will be amazed at how much progress you’ve made. Setting up and going through this process will give you a feeling of immense control and personal security. If there’s a set-back in your agency, you don’t have to panic: you’re already on your way to something better. If you don’t like a particular offer or work situation, you don’t have to let desperation drive your decision: you can continue to develop yourself. Invest time in yourself: it will make the difference.